The invoice is a PDF. The ledger wants a row.
Every supplier sends a different layout — a tidy digital PDF, a scan, a photo snapped on a phone. The figures all matter: net, VAT, total, the right supplier, the right date. And every one of them gets typed into the system by hand.
At a few invoices a week it's an annoyance. At a few hundred a month it's a job in itself — and the slips that creep in (a transposed total, the wrong VAT rate) are exactly the ones that surface later at the worst time.
Reading the invoice and deciding how to code it is judgement. Retyping what it already says is not.
From PDF to CSV in three steps
No per-supplier templates, no field mapping to maintain.
Upload the invoices
One invoice or a whole folder — PDF, scan, photo or image-only, from any supplier.
AI extracts the fields
Supplier, invoice number, dates, line items, net, VAT per rate and total — read straight off the document.
Download CSV or Excel
Review and edit, then download a clean file ready for import into Xero, QuickBooks or Sage.
CSV for the import, Excel for the eyeball
Same extraction, your choice of output. A row per invoice, or a row per line item.
CSV
Supplier, number, dates, net, VAT, total — formatted for the purchases or bills import in Xero, QuickBooks or Sage.
Excel (XLSX)
The same rows as a spreadsheet when you want to total a batch, check VAT by rate, or reconcile against a supplier statement before posting.
What the converter does — and what stays with you
What KrinoDoc does
- Reads any invoice layout — digital PDF, scan or photo — with no per-supplier setup
- Extracts supplier, number, dates, line items, net, VAT per rate and total
- Processes a whole folder of invoices in one batch
- Exports clean CSV or Excel for Xero, QuickBooks or Sage
What stays with you
- Deciding the nominal code and VAT treatment for each invoice
- Approving and posting the bills in your accounting system
- The final review — every export is yours to check and edit before it's used
Frequently asked questions
What does it extract from each invoice?
Supplier name, invoice number, invoice and due dates, currency, line items, net, VAT (per rate), and the gross total. Credit notes are recognised and exported with the correct sign so the figures net off cleanly.
Can I convert invoices in bulk?
Yes. Drop in a folder of PDFs and KrinoDoc processes them together, returning one combined CSV with a row per invoice (or per line item), so a month of purchases becomes a single import rather than dozens of manual keyings.
CSV or Excel?
Both. Export CSV for importing into accounting software, or Excel (XLSX) when you want to total, filter or check the figures in a spreadsheet first. Same extraction, your choice of output.
Does it read scans and photos?
Yes — scanned invoices, phone photos and image-only PDFs, not just digital PDFs with selectable text. Every run is yours to review and edit before you export.
Will it handle different invoice layouts?
There's no per-supplier template to set up. KrinoDoc reads the invoice the way a person would, so a new supplier's layout works the first time — no rules, no mapping, no maintenance.
Where is the data processed?
Entirely on EU servers. Nothing leaves the EU, nothing is used for AI model training, and documents are encrypted in transit and at rest, then deleted on a short retention window. Relevant for any practice handling client data under GDPR.
What does it cost?
Free for the first 30 documents. Paid plans start at €49/month for 150 documents, month-to-month, cancel anytime. Credits are time-limited — see the pricing page for the full breakdown.