For Irish accountants & bookkeepers
Supplier statement reconciliation, without the half-day of typing.
Drop in the PDF, scan, photo or multi-page bundle. KrinoDoc returns clean rows ready to match against the supplier's account in Xero, Sage or QuickBooks. The reconciliation itself stays with you.
The half-day per supplier you didn't schedule
Bank reconciliation has a forcing function — the VAT3, the management accounts, the bank feed turning red. Supplier statement reconciliation has none of that. Nobody chases it until a supplier rings about an unpaid invoice, the auditor pulls a creditor sample at year-end, or a credit note has been quietly missing for six months.
By then it's forensic. Six months of statements pulled out of the inbox, half of them deleted, the supplier's portal locked because the email contact left. Twenty minutes a month, done at the time, would have prevented all of it.
The actual reconciliation — does every invoice tie, every payment allocate, does the closing balance match — is ten minutes. The work around it is the keying.
From PDF to matched rows in three steps
The keying goes. The judgement stays with you.
Upload the statement
PDF, scan, photo, multi-page bundle, Excel attachment. Single supplier or a batch. EU, UK or further.
AI extracts every line
Opening balance, invoice number, date, gross, credit notes, payment allocations, closing balance — preserved as structured rows.
Export and reconcile
Download CSV or Excel. Paste alongside the supplier's ledger export from Xero, Sage or QuickBooks. Run the three checks.
What KrinoDoc does — and what stays with you
Reconciliation is judgement. Keying isn't. We automate the part that should be automated, and leave the rest to the person who knows the client.
What KrinoDoc does
- Reads the statement in whatever shape it arrived — PDF, scan, photo, Excel
- Extracts every line with date, reference, gross, allocation and running balance
- Preserves credit notes as separate signed rows and FX on GB / EU suppliers
- Hands the rows to Xero, Sage or QuickBooks in CSV or Excel shape
What stays with the bookkeeper
- Deciding whether a missing invoice is one the supplier never raised, or one the practice lost
- Ringing the supplier when a credit note was applied to the wrong invoice
- Deciding whether an FX difference goes to realised gains or sits in a clearing account
- Signing off the supplier ledger at year-end
One supplier, one afternoon back
A builders' merchant statement, end of month
Twelve pages. 184 transaction lines. Credit notes mixed in. Three part-payments allocated against different invoices. Opening balance on page 1, closing balance on page 12.
~3 hours
Line-by-line into a working paper, eyeballing the credit notes
~20 seconds
Upload, extract, download CSV, paste alongside the ledger
The reconciliation itself — the three checks against the supplier's account in Xero — still takes ten minutes. That part is the job. The keying is the bit that didn't need to.
Frequently asked questions
What supplier statement formats does KrinoDoc handle?
PDFs (single or multi-page), scanned statements, photos of paper statements, and Excel attachments. Statements from Irish wholesalers, utilities, builders' merchants and GB suppliers post-Brexit are all supported, including ones with credit notes shown as negatives and payment allocations buried in footers.
Does it preserve opening and closing balances?
Yes. Opening balance, every transaction line, and the closing balance are extracted as separate rows so the statement total ties back when you reconcile against the supplier's account in Xero, Sage or QuickBooks.
Can it handle multi-page statements from busy suppliers?
Yes. A statement from a wholesaler or hardware merchant can run to ten or twenty pages — KrinoDoc treats the bundle as one document and returns a single clean run of rows with the running balance preserved.
Does it do the actual reconciliation matching?
No — and intentionally so. KrinoDoc extracts the statement into clean rows. The matching itself stays in your accounts package, where the supplier's ledger lives and where your audit trail belongs. We replace the keying, not your judgement.
How does it handle credit notes and FX on GB suppliers?
Credit notes are extracted as separate rows with a clear negative sign. For GB suppliers post-Brexit, FX rates shown on the statement are preserved alongside the line so you have the audit trail for input VAT and reverse-charge entries.
Where is the data processed?
Entirely on EU servers. Nothing leaves the EU, nothing is used for AI model training, and documents are encrypted in transit and at rest. Important for Irish practices handling client data under GDPR.
What does it cost?
Free for the first 30 documents. Paid plans start at €49/month for 150 documents. Month-to-month, cancel anytime. See the pricing page for the full breakdown.